PRIVACY NOTICE

City Arts Portsmouth CIC

Last updated: October 2025

Who we are

City Arts Portsmouth CIC (“we”, “us”, or “our”) is a community interest company based in Portsmouth, UK.
We deliver workshops, exhibitions, and creative projects that support positive mental health, artistic opportunity, and community connection.

Email: info@cityartsportsmouth.com

We are the data controller responsible for the personal information we collect and use.

What information we collect

We may collect:

Contact details (name, email, phone, address)
Participant information (age range, access needs, emergency contact details)
Artist or partner information (biographies, images, social links, venue details)
Transaction data for ticket sales, artwork, and memberships
Website and analytics data (cookies, IP addresses, browser details)
Correspondence via email, forms, or social media
Children’s artwork uploads with parental consent

How we use your information

We use personal data to:

Communicate about events and projects
Process bookings, payments, and memberships
Publish artist and venue details for POSE Portsmouth Open Studios (see below)
Manage online sales and member services
Maintain financial and legal records
Improve our website and community engagement

We process data under lawful bases including consent, contract, and legitimate interest.

Public artist information

As part of POSE Portsmouth Open Studios, we publicly share artist names, artwork images, venue addresses, and short biographies to create the trail guide, map, and online listings.
We never share private emails, phone numbers, or personal addresses without explicit consent.

Children and young people

For our Kids Gallery, we require verified parental consent before publishing children’s artwork.
Only first names, age range, and artwork are shown — no identifying details.
Parents may request removal at any time by contacting cityartsportsmouth@gmail.com

How we store and protect your data

Your data is held securely on password-protected systems.
Payments are processed via trusted platforms (Wix Payments or PayPal) and not stored by us.
Data is deleted or anonymised when no longer needed.

Sharing your information

We never sell personal data.
We may share limited information:

With secure service providers (e.g. web hosts, analytics, payment processors)
With funders or partners in anonymised form
When legally required

Your rights

You have the right to:

Access, correct, or delete your data
Withdraw consent
Request a copy of your data in portable format
Object to or restrict processing

Contact cityartsportsmouth@gmail.com to exercise these rights.
If you are unsatisfied, you may contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Cookies and analytics

We use cookies to improve website function and understand visitor activity.
See our Cookie Policy for full details.

Updates

This notice may be updated periodically; the latest version will always appear here.